PRIVACY POLICY
Last Updated January 31, 2023
INTRODUCTION
Checkwriters, Inc., (“we” or “us” or “our”) respects the privacy of our Customers and users (“user” or “you”). This policy describes the types of information we may collect from you or that you may provide when you visit the website and access our services, and our practices for collecting, using, maintaining, protecting, and disclosing that information. We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this Website or our services, then you can be assured that it will only be used in accordance with this Privacy Policy. The “Website” includes the following URL: https://www.checkwriters.com. We may from time to time include other similar terms that redirect away from the above URL. Please read this Privacy Policy carefully. We may change this policy from time to time for any reason. You may see the last time the policy was updated from the Last Updated text in the header. Any changes or modifications will be effective immediately upon posting the updated Privacy Policy on the Website, so please be sure to periodically check the Website for updates to this policy.
This policy does not apply to information collected by any third-party including through any application or content (including advertising) that may link to or be accessible from or through the Website.
The Types of Information We Collect and How We Collect It
When you access our Website or our services the following types of information may be collected. By providing information to us or accessing our services, you consent to such collection and the terms of this Policy as set forth herein.
- Personal Information
Personal Information constitutes information by which you may be personally identified such as name, postal address, email address, telephone number, social security number or other government-issued identification number, date of birth, gender, job title, employment history, transactional information including services purchased and payment information, tax identification number, and profile or account information such as username and password.
We do not collect financial information through our Website. Any financial information would only be collected when discussing terms of service and directly with our sales and implementation departments. If you see a request for financial information that purports to come from our Website, you should consider it unauthorized, and we request that you inform us immediately. Financial information collected through our sales and implementation departments may include banking information (direct deposit information), and other financial information related to payments for services or goods.
- Device and Online User Information
We use various technologies to collect and store information when you visit our Website such as browser type, operating system, location and the last websites visited. This may include using cookies or similar technologies to identify your browser or device. We also use these technologies to collect and store information when you interact with our Website.
- Business Information
Business information includes contact information (name, email, phone, address); organization information (company name, company type); and service information (services required, estimated start date). If you are an individual, some jurisdictions may consider this personal information.
- How We Collect Information
- Directly from you when you provide information through the Website, contact us, or request information from us;From your current or former employer who has provided personal information for the purpose of receiving services from us such as payroll processing, tax filing, time and attendance, and human resource management services such as a benefits processing; andAutomatically as you navigate through the Website. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.
- Directly from you when you provide information through the Website, contact us, or request information from us;
- From your current or former employer who has provided personal information for the purpose of receiving services from us such as payroll processing, tax filing, time and attendance, and human resource management services such as a benefits processing; and
- Automatically as you navigate through the Website. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.
How We Use Information
We may use information collected from you to:
- Provide our services to you including account and transaction management.
- Communicate with you about employment opportunities.
- Send you our newsletter to let you know of updates to our products and services.
- Compile anonymous statistical data and analysis for use internally or with third-parties.
- Increase the efficiency and operation of the Website.
- Improve the content and terms included in our service descriptions.
- Help develop our marketing plans.
- Monitor and analyze usage and trends.
- Notify you of updates to the Website.
- Offer new products, services and/or recommendations to you.
- Perform other business activities as needed.
- Resolve disputes and troubleshoot problems.
- Respond to product and customer service requests.
- Comply with any applicable law, regulation, or industry standard, and to investigate and prevent any illegal or fraudulent activity to protect our rights and those of our customers, users, trusted business partners and others.
How We Share Information
We do not share personal information with companies, organizations and individuals unless one of the following circumstances applies:
- With Your Consent
We will share personal information with companies, organizations or individuals outside our organization when we have your consent to do so.
- For External Processing
We provide personal information to our affiliates or other trusted business partners or persons to process it for us, based on our instructions and in compliance with our Privacy Policy and any other appropriate confidentiality and security measures.
- For Legal Reasons
We will share personal information with companies, organizations or individuals outside our organization if we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to
- Meet any applicable law, regulation, legal process or enforceable governmental request.
- Enforce applicable Terms of Service, including investigation of potential violations.
- Detect, prevent, or otherwise address fraud, security or technical issues.
- Protect against harm to the rights, property or safety of Checkwriters, our customers, users or the public as required or permitted by law.
During Mergers and Acquisitions
If we are involved in a merger, acquisition or asset sale, we will continue to ensure the confidentiality of any personal information and give affected users notice before personal information is transferred or becomes subject to a different privacy policy.
- Third-Party Service Providers
We may share your information with third parties that perform services for us or on our behalf, including, data analysis, email delivery, hosting services, customer service and marketing assistance.
We are not responsible for the actions of third parties with whom you share personal or sensitive data, and we have no authority to manage or control third-party solicitations. If you no longer wish to receive correspondence, emails or other communications from third parties, you are responsible for contacting the third party directly.
TRACKING TECHNOLOGIES
Cookies and Web Beacons
We may use cookies and similar technologies when you access the Website. A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyze web traffic or lets you know when you visit a particular website. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies to identify which pages are being used. This helps us analyze statistical data about webpage traffic and improve our website in order to tailor it to customer needs. Overall, cookies help us provide you with a better Website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
We do not associate your names, account numbers, addresses or collect the same through the use of tracking technology. Most browsers are set to accept cookies by default. You can remove or reject cookies but be aware that such action could affect the availability and functionality of the Website.
Internet-Based Advertising
Additionally, we may use third-party software to implement email marketing campaigns and manage other interactive marketing initiatives. This third-party software may use cookies or similar tracking technology to help manage and optimize your online experience with us.
THIRD-PARTY WEBSITES
The Website may contain links to third-party websites that are not affiliated with us. Once you have used these links to leave the Website any information you provide to these third parties is not covered by this Privacy Policy, and we cannot guarantee the safety and privacy of your information. Before visiting and providing any information to any third-party websites, you should inform yourself of the privacy policies and practices (if any) of the third party responsible for that website, and should take those steps necessary to, in your discretion, protect the privacy of your information. We are not responsible for the content or privacy and security practices and policies of any third parties, including other sites, services or applications that may be linked to or from the Website.
SECURITY
We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, technical and administrative procedures to safeguard and secure the information we collect. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information.
CHILDREN
Our Website is not intended for children under 16 years of age. No one under age 16 may provide any personal information to or on the Website. We do not knowingly collect personal information from children under 16. If you are under 16, do not use or provide any information on this Website. If we learn we have collected or received personal information from a child under 16 we will delete that information. If you believe we might have any information from or about a child under 16, please contact us at privacy@checkwriters.com.
Information provided by an authorized user (employee/legal guardian) regarding minor dependents for the purpose of benefit enrollment shall be subject to the same security standards and requirements for all personal information as provided herein.
OPTIONS REGARDING YOUR INFORMATION
If you do not wish us to send you emails or communications, then you may opt-out by contacting us using the contact information provided below:
If you no longer wish to receive correspondence, emails or other communications from third parties, you are responsible for contacting the third party directly.
If you would like to change, modify or correct any information previously provided to us for marketing purposes, please contact us at the email address below. We will use commercially reasonable efforts to meet such requests. Customers seeking to change, modify or correct information provided to us in the course of receiving services, may log in and view/correct their information via their online user account or may contact their client support specialist for assistance.
Privacy Rights
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you would like to submit a request, you may contact us using the contact information below:
Nevada provides its residents with a limited right to opt-out of certain personal information sales. Residents who wish to exercise this sale opt-out rights may submit a request to this designated address: privacy@checkwriters.com However, please know we do not currently sell data triggering that statute’s opt-out requirements.
Information Retention and Disposal
We retain the information we collect no longer than reasonably necessary to fulfill the purposes for which we collect the information, for legitimate business reasons, and to comply with our legal obligations. Information is disposed of securely using appropriate physical or electronic means to destroy such information or render it unreadable.
Monitoring and Enforcement
This Policy is monitored for information quality and enforced by the Checkwriters Information Technology and Compliance Departments. Users are provided with a last updated date in the header of the document and the provisions of this Policy are reviewed at least annually, or more frequently as regulations or industry practices change.
CONTACT US
If you have questions or comments about this Privacy Policy, please contact us at: