Quick Summary
Managing HR for nonprofits can be challenging, especially when balancing limited resources with complex staffing needs. This article reviews the top HR software solutions designed to streamline payroll, compliance, and labor distribution. We’ve highlighted key tools, including Checkwriters, to help you find the right fit and boost efficiency. Discover the best options available to simplify your HR processes and focus on your organization’s mission.
Searching for the Best HR Software for Your Nonprofit Organization?
Running a nonprofit means your human resources department or executive team has a lot on their plate. From nonprofit HR training to managing payroll, they’re the backbone of your organization’s success.
We understand that you need efficient, cost-effective HR tools to focus more on your mission and less on administrative tasks.
We’ve highlighted the best HR software tailored for nonprofits which offers a comprehensive solution to meet these specialized needs. Each tool was selected based on its features, ease of use, and value for nonprofit organizations.
These HR software options streamline operations, simplify compliance, and provide the tools you need to manage staff and volunteers effectively.
Why Listen to Us?
At Checkwriters, we’ve collaborated with numerous nonprofits to enhance their HR and payroll operations for over 30 years. For instance, the YMCA was able to take Checkwriters and leverage the platform to maintain accurate and compliant payroll for their 450 employees across multiple departments.
Similarly, Berwick Academy streamlined their payroll processes and realized a 50% reduction in payroll processing costs. By addressing challenges like compliance and payroll complexities, our clients have been able to minimize their administrative burdens and maintain consistent payroll accuracy, allowing them to focus more on fulfilling their mission without draining resources on expensive legacy payroll platforms.
What is HR Software for Nonprofits?
HR software for nonprofits is a specialized tool designed to help nonprofit organizations manage human resources efficiently. It automates tasks such as recruitment, onboarding, payroll, and compliance while considering the unique HR needs of nonprofits like labor distribution, general ledger (GL) integrations, and fiscal reporting.
This software streamlines HR processes, reduces administrative overhead, and helps manage compliance with labor laws. By consolidating employee and volunteer information in one place, HR software for nonprofits improves efficiency and helps organizations focus on their mission.
For many nonprofits, balancing limited budgets with comprehensive HR needs is crucial. Solutions like Checkwriters offer tailored features to help nonprofits operate effectively and support their staff and volunteers.
5 Top HR Software Tools for Nonprofits
- Checkwriters
- BambooHR
- Gusto
- Paycor
- Zoho People
1. Checkwriters
Checkwriters is a comprehensive all-in-one HR and payroll software tailored for nonprofits. It simplifies HR tasks with robust features, including onboarding, employee self-service, and payroll features like GL integrations, labor distribution, and fiscal reporting. With an intuitive interface and dedicated support, Checkwriters is an ideal choice for nonprofits seeking efficiency.
Key Features
- Payroll Automation: Streamlines payroll processing, including wage calculations, automated tax calculations, GL integrations, and Labor Distribution.
- Applicant Tracking System (ATS): Streamlines recruitment with tools for job posting, candidate screening, communication, activity tracking, and background checks, ensuring an efficient and effective hiring process.
- Electronic Onboarding: Helps get your new hires up and running quickly and efficiently with customizable templates for different roles and locations. Once hired, new hire data flows into Payroll and HR.
- Custom Reporting: Offers flexible reporting options – like fiscal reporting – for audits, grant applications, and compliance needs.
- Mobile Access: Provides a mobile app for employees to view pay stubs, submit requests, and review policies.
- Compliance Tools: Helps organizations manage compliance with labor laws and other regulations impacting nonprofits.
Pricing
Checkwriters offers customized pricing based on your organization size and feature requirements. Request a Checkwriters demo for more details and a custom quote.
Pros
- Nonprofit-specific features
- Strong compliance support
- User-friendly mobile app
Cons
- Setup may require initial training, however one-on-one support is available
2. BambooHR
BambooHR is a cloud-based HR software designed to meet the needs of small and medium-sized organizations, including nonprofits. It offers a comprehensive suite of HR tools that streamline processes such as recruitment, onboarding, and performance management, allowing nonprofits to focus more on their mission.
Key Features
- Applicant Tracking System (ATS): Facilitates the hiring process by managing job postings, applications, and candidate communications.
- Onboarding Tools: Simplifies new hire onboarding with customizable checklists and electronic document signing.
- Employee Self-Service: Empowers staff to access and update their personal information, view company documents, and request time off.
- Performance Management: Enables setting and tracking of employee goals, conducting performance reviews, and gathering feedback.
- Reporting and Analytics: Provides insights into HR metrics with customizable reports and dashboards.
Pricing
BambooHR offers two main pricing plans:
- Essentials: Includes core HR functions like employee records and self-service.
- Advantage: Offers additional features such as ATS, onboarding, and advanced reporting.
Pricing is based on the number of employees and selected features. Nonprofits may be eligible for discounts; contact BambooHR for a personalized quote.
Pros
- User-friendly interface
- Comprehensive HR feature set
- Strong customer support
Cons
- Limited customization options
3. Gusto
Gusto is a cloud-based HR and payroll platform designed to simplify HR tasks for small to medium-sized organizations, including nonprofits. It offers a comprehensive suite of tools that automate payroll processing, manage employee benefits, and maintain compliance with labor laws, allowing nonprofits to focus more on their mission.
Key Features
- Automated Payroll Processing: Calculates and files payroll taxes automatically, reducing manual effort and errors.
- Benefits Administration: Manages employee benefits, including health insurance and retirement plans, with ease.
- Time Tracking Integration: Syncs with time-tracking tools to accurately record employee hours and manage overtime.
- Employee Self-Service: Provides employees with access to their pay stubs, tax documents, and personal information through a user-friendly portal.
- Compliance Assistance: Keeps up-to-date with federal, state, and local labor laws to help maintain compliance.
Pricing
Gusto offers tiered pricing plans:
- Simple: $40/month base fee plus $6 per person.
- Plus: $80/month base fee plus $12 per person.
- Premium: Custom pricing for advanced features and dedicated support.
Each plan includes full-service payroll with varying levels of HR tools and support.
Pros
- User-friendly interface
- Comprehensive payroll and HR features
- Scalable pricing plans
Cons
- Health benefits not available in all states
- Limited customization options
4. Paycor
Paycor is a comprehensive HR and payroll platform tailored to meet the unique needs of nonprofits. It offers a suite of tools designed to streamline HR processes, manage compliance, and enhance employee engagement, enabling nonprofit organizations to focus more on their mission.
Key Features
- Payroll Processing: Automates payroll calculations, tax filings, and direct deposits, ensuring accuracy and compliance.
- HR Management: Provides tools for employee recordkeeping, benefits administration, and performance management.
- Recruiting and Onboarding: Facilitates applicant tracking, job postings, and a seamless onboarding experience for new hires.
- Time and Attendance: Tracks employee hours, manages schedules, and integrates with payroll for accurate compensation.
- Reporting and Analytics: Offers customizable reports and dashboards to gain insights into HR metrics and organizational performance.
Pricing
Paycor offers customized pricing based on the specific needs and size of the organization. Nonprofits are encouraged to contact Paycor directly to receive a personalized quote that aligns with their budget and requirements.
Pros
- Nonprofit-specific features
- Comprehensive HR and payroll solutions
- Strong compliance support
Cons
- May offer more features than needed for very small nonprofits
5. Zoho People
Zoho People is a cloud-based HR management system designed to streamline HR processes for organizations of all sizes, including nonprofits. It offers a comprehensive suite of tools to manage employee data, automate workflows, and maintain compliance, allowing nonprofits to focus more on their mission.
Key Features
- Employee Database Management: Centralizes employee information for easy access and management.
- Leave and Attendance Tracking: Automates leave requests and tracks attendance, reducing manual errors.
- Performance Management: Facilitates goal setting, performance reviews, and feedback to enhance employee development.
- Workflow Automation: Streamlines HR tasks by automating repetitive processes and approvals.
- Self-Service Portal: Empowers employees to update personal information, request leave, and access company documents.
Pricing
Zoho People offers tiered pricing plans:
- Essential HR: $1.25 per user/month, includes basic HR functions.
- Professional: $2 per user/month, adds performance management and advanced analytics.
- Premium: $3 per user/month, includes shift scheduling and timesheets.
- Enterprise: $4.5 per user/month, offers customization and additional features.
Nonprofits may contact Zoho for potential discounts or customized plans.
Pros
- Affordable pricing
- Comprehensive HR features
- Scalable for growing organizations
Cons
- Limited integration with third-party applications
- No Payroll component
Why is HR Software for Nonprofits Important?
Nonprofits face unique HR challenges, from managing volunteers to complying with complex regulations. Here’s why having dedicated HR software for nonprofits is essential:
- Streamlines HR Processes: Automates tasks like payroll, recruitment, and onboarding, reducing administrative burden and saving time.
- Improves Compliance: Helps nonprofits stay up-to-date with labor laws and reporting requirements, minimizing legal risks.
- Enhances Labor Distribution: Tracks volunteer hours, roles, and onboarding efficiently, ensuring smoother operations.
- Supports Limited Budgets: Offers cost-effective solutions tailored to nonprofits, maximizing value without sacrificing necessary features.
- Boosts Staff and Volunteer Engagement: Provides user-friendly tools that improve communication, satisfaction, and retention among employees and volunteers.
Choose the Best HR Software for Your Nonprofit
Selecting the right HR software can transform how your nonprofit manages staff and volunteers, streamlining tasks and ensuring compliance. Each tool on this list offers unique features, but for a comprehensive solution, consider Checkwriters.
Checkwriters provides an HR platform tailored specifically for nonprofits, offering automated payroll, labor distribution, and compliance support. Its user-friendly design and dedicated support team help nonprofits save time and focus on their mission.Contact us at Checkwriters today to learn how we can support your nonprofit’s HR needs!